E-timesheets

Some contractors with Outsource UK will use our own e-timesheets to record their working hours, whilst others will need to use their client’s timesheet system. This page gives advice for contractors or authorising managers using Outsource UK e-timesheets.

Contractors

Once your contract is finalised, our Accounts team will get in touch to confirm you’ve been set up to use our online timesheet system. They’ll send you an activation email so you can access the portal and create your account.

It’s vital your timesheets are submitted and approved every week. You are responsible for ensuring your manager approves all timesheets by the relevant cut-off date shown on your payment schedule.

How to complete your timesheet

When you create your timesheet, please enter your start and end times and any break time taken. Below this section is a row headed either Daily rate or Standard rate. The Contractor User Guide explains how to complete this, and tells you more about completing and submitting your timesheets.

Download the Contractor User Guide.

Authorising Managers

Once your contractor has started work, our Accounts team will contact you, to confirm you’ve been set up as an authoriser on our online timesheet system. They’ll send you an activation email so you can access the portal and create your account.

Approving timesheets

You’ll receive an email each time a contractor submits a timesheet. If the timesheet shows Daily rate, then you’ll be approving the number of days worked; if it shows Standard rate, you’ll approve the number of hours worked.

If you don’t approve a timesheet when it’s submitted, we’ll send you a reminder email the next morning. Secondary authorisers will only receive a reminder email if the primary authoriser has not approved the timesheet by the third day. Please see the Authoriser User Guide for more information.

Download the Authoriser User Guide.

If you’d like more information or assistance, please email accounts@outsource-uk.co.uk or phone 01793 430021.

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