As a member of the on-boarding team at BAE Systems you will become part of a professional team supporting the Graduate and Apprentice Recruitment process by completing on boarding activities. This would begin after verbal offer and is the administrative tasks required to bring a candidate into the business. Supporting a number of activities from offer management, HR systems on-boarding, security clearance to first day readiness.
The key focus of the On-boarding team is to create a positive experience where our candidates feel informed and prepared for their transition into the business.
You will have a passion for providing both the hiring managers with a seamless, end-to-end on-boarding experience whilst also delivering a high level of candidate care from acceptance of role through to the candidates first day in the business or role.
- Initiating security process to completion, ensuring the security has been granted in line with associated recruitment
- Responsible for providing a quality customer service, including interacting with other teams involved in the on-boarding cycle g. Occupational Health/Security, answering enquires and escalating where appropriate
- Checking & processing of security paperwork to our Security provider, updating security trackers and monitoring cycle
- Liaise with various sites to ensure that candidates are Security Check (SC)
- Allocation of Buddies/Mentors to new candidates
- Manage candidate query allocation and responding to initial candidate contact, this would include candidates who have not yet received an offer
- Running and preparing offers
- Initiating and monitoring the occupational health
- Track, monitor and co-ordinate the offer management This includes checking and saving the relevant paperwork to eFolders and ensuring the documentation is back on time. This includes qualification returns, occupational health certification, contracts, security etc.
- Requesting and coordinating IT accounts
- Candidate interaction to support on boarding This would include speaking to the candidates if they send in the incorrect paperwork or require assistance on how to complete the paperwork.
- General filing - paper based and electronic (eFolders).
- Assisting with the preparation of the assessment centres and attending on an adhoc
- Expenses of candidates who have attended the assessment centres
- Owning processes for all admin related activities ensuring that the process maps and work instructions are kept up to date
- Providing support throughout the recruitment process as and when
What skills are essential?
Daily activity has a high dependency on the time of year in association with the recruitment timelines for each scheme. Where most of this work is done (see above) around the same months of the year this may lead to a dip in workload in some months, in this time you would be expected to assist the recruitment team where required.
- Strong administration skills
- IT literate - Microsoft Office, Excel, Word
- Experience of working as part of a team.
- Experience of being able to managing peaks and troughs of workload. Being able to work using your initiative.
- Being able to work in a fast paced environment.
- Being able to manage and prioritise your own workload. Experience of Microsoft Word and Excel packages. Planning and organising skills.
- Excellent organisational and prioritising skills
- Administration experience within a fast-paced environment. Exposure to/experience in HR function.
- Experience of dealing with external/internal stakeholders
- Experience of managing a booking agent.
- Experience of working with HR Information Systems, Applicant Tracking Systems and Customer Contact Systems.
- Experience of working in a recruitment administrative role
- Experience of working with vetting companies
What Skills are desirable?
- Able to pick-up tasks and work from own initiative
- Support others when needed
- Flexible and Adaptable
- Attention to detail both written and electronic
- Good team player Excellent Communicator Pro Active