Job Description

Facilities & Fleet Administrator - ICFM or Other, Excel

A Facilities & Fleet Administrator is required to work on a 6 month contract, with the possibility of extension for our Engineering client based in Cheshire

Overview of the Facilities & Fleet Administrator contract role

To provide high-level support and taking responsibility for the administration of vehicle requirements for all Company Wide Divisions in the UK & Ireland.

To support RESS provide a professional and effective facilities management service

This role requires a hardworking, enthusiastic individual with an acute eye for detail relating to a complex fleet of company cars & vans (LCV's). Main Responsibilities:

  • To have a strong understanding and knowledge of the HSE management of operational road risk principles
  • To ensure all spreadsheets and online web portals are updated (change of driver, costs centre, address etc)
  • To regularly audit and review (monthly) the accuracy of driver and vehicle details
  • To process all parking, speeding, adhoc fines and send HR / Payroll any relevant salary deductions
  • To supply new starters with a starter pack, arrange provision of a company vehicle and fuel card (if applicable) in accordance with company policy
  • To support new and replacement vehicle orders, monitor the order progressions, to keep end-users informed of progress and to ensure that new fuel cards are ordered. Also to replace lost/damaged fuel cards
  • To ensure new starters' vehicles, new orders or temporary hire vehicles are registered on the TFL congestion charge, Ringo, Paybyphone and Easytrip web site where necessary
  • To arrange deliveries & collections of vehicles via the designated supplier
  • To monitor the 'pool' fleet on a weekly basis to ensure all vehicles are utilized and allocated within grade to save on hire costs

Qualifications:

  • Minimum NVQ 3 in Business Administration or Finance
  • ICFM or other specific fleet qualification
  • Minimum 6 x months experience working in a complex fleet administration environment
  • Strong IT skills, advanced Excel is essential (Macros, VLookup, pivot tables etc)
  • Proficient computer skills, including Microsoft Office.
  • Excellent communication skills, both verbal and written
  • Strong ability to multi-task and prioritise work. .
  • Attention to detail and accuracy
  • Polite and friendly telephone manner
  • Ability to work under pressure using his/her own initiative

Key skills required for the Facilities & Fleet Administrator

The role is based in Northwich, Cheshire

If you are a Facilities & Fleet Administrator looking for a new contract either apply online or if would like to find out about other opportunities please contact Paul Scott on pscott@outsource-uk.co.uk or phone 0161 694 9198

Do you know anyone who might be looking for a new role? You could benefit from our candidate referral scheme. Contact me on the above contact details for more information.

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