Project Admin | Outsource UK

Job Description

Project Admin
37 hours per week Monday- Friday
12 month contract
Hybrid working most likely 1 day onsite per week could be additional if required
Frimley
£13.50 PAYE or £17.55 Umbrella
  
A brief summary of the role:
  • Will report to the Executive Assistant
  • Be responsible for a range of project and administration activities
  • Should demonstrate a proactive approach to solving problems, ensuring updates are communicated and escalated to relevant stakeholders in a timely manner
  • Be a strong and confident communicator, with the ability to build solid relationships, influence and persuade stakeholders at all levels in a highly paced programme
  • Need to have thorough knowledge & experience of internal processes and systems.
  
Typical duties include
  • Proactively follow up on actions and report status
  • Diligently identify and escalate issues and assist with solutions where appropriate
  • Efficiently navigate internal processes and systems to manage the on/off-boarding for new hires/leavers and own the induction process
  • Create ad-hoc comms for the Programme Director [and the team] as requested
  • Actively manage queries on behalf of the Programme Director/the team where necessary
  • Support the Programme Director and the Team with general admin tasks e.g. event management, room bookings, visitor registration, travel booking
  • Provide general PMO tasks to support reporting, updates and tracking
  • Build and leverage internal relationships and networks to drive team outcomes and support a collaborative way of working
  • Extensive mail and diary management for the Programme Director [and the team as and when required]
  • Active prioritisation and management of competing deadlines/requirements on behalf of the Programme Director
  • Provide secretariat support for high level meetings attended by the Programme Director and ensuring notes, minutes, actions are accurately recorded and circulated in a timely manner
Knowledge:
  • Knowledge of companies internal policies and processes
  • Project support experience
Skills:
  • Have strong communication skills
  • Have strong interpersonal skills
  • Be highly organised and diligent
  • Be able to build and maintain strong relationships with stakeholders
  • Be able to be proactive and work at pace
  • Be enthusiastic and proactive about problem solving
If this sounds like you apply now and send your CV to Jcarr@outsource-uk.co.uk

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